The All Inclusive Costa Rica Family Reunion Checklist

The results are in: Everyone wants more quality family time. Only 68% of us have ever attended family reunions, and 74% say they want to reconnect with family members they’ve lost touch with. If you’re planning an unforgettable family reunion, why not turn it into an amazing family vacation experience too? Imagine spending time with your family and watching the sunset from a stunning Costa Rica beachfront villa. With a little bit of preparation, you can turn this peaceful vision into reality. Keep reading for your all-inclusive Costa Rica family reunion checklist to help you with the planning process!


12 to 18 Months Before

The best beach homes in Costa Rica get reserved months (or even years) in advance. You’ll want to begin planning your family reunion at least a year in advance to ensure you get the perfect location and a date that’s convenient for everybody. Here’s a step-by-step guide to help get you started.


Connect With Your Family

If you haven’t already done so, gather your relatives’ contact information or update your contact list. Reach out to each member of your family to discuss your idea for a reunion. Start a list of everyone who’s interested in attending, along with the dates when they’re available and unavailable. From here, you can:

  • Recruit a family planning committee
  • Assign responsibilities (i.e., finances, communication, activities, etc.)
  • Set a budget and open a reunion bank account
  • Create a reunion chat room or Facebook page
  • Choose a theme and brainstorm activities


To generate enthusiasm for the event, be sure to mention “Costa Rica” in your communications. As soon as you pitch the idea of an all-inclusive Costa Rica family vacation, we guarantee everyone will be onboard.


Choose Your Destination

With Costa Rica’s 815 miles of beautiful coastline, you might feel overwhelmed as you browse different beach house rentals in Costa Rica. What’s the best setting for your family reunion? Manuel Antonio belongs at the top of your list. It has all the comforts, services, and amenities you’d expect in a large resort town, except you won’t find crowds of tourists here. Instead, you’ll be surrounded by white sandy beaches and the lush tropical forests of Manuel Antonio National Park. With endless outdoor activities to choose from and amazing places to eat in Manuel Antonio, you’ll want your Costa Rica vacation to last forever.


Choose the Right Time of the Year

Warm weather lovers rejoice: There’s no “bad” time to visit Costa Rica. Temperatures sit comfortably in the 80s and low 90s year-round in Costa Rica, with evenings rarely dipping below the low 70s. December through April is the dry season and usually the busiest time of year. If your family includes a lot of young people who enjoy the nightlife, this could be a terrific time to plan your visit. September through November is the rainy season, so this tends to be a quieter time of year. However, those tropical downpours are quite a treat to enjoy from the top deck of your luxury beachfront villa.


 family reunion villa


Choose a Costa Rica Beachfront Villa

Speaking of villas, why should you choose Vista Hermosa Estate for your all-inclusive unforgettable family reunion? Here’s just a sample of everything we have to offer:

  • Eight bedrooms with ensuite bathrooms (all with ocean views)
  • Sleeps up to 24 guests
  • Air-conditioning and ceiling fans throughout the villa
  • Top-floor 3-sided infinity pool
  • Private beach trail to a stunning white sand Manuel Antonio beach
  • Private chef preparing two gourmet meals per day
  • Open-air top-floor entertainment zone
  • The best ocean view in Manuel Antonio


In addition, your stay also includes a private concierge who can arrange any activities you and your family desire. From parasailing, horseback riding, zip lining, hiking to waterfalls, going on coffee tours, to poolside spa services, we’ll go the extra mile to ensure every member of your large family has the most amazing family vacation.


Located in the wonderful beach town of Manuel Antonio, Vista Hermosa Estate is your best choice for your next family vacation luxury villa destination. Your entire family will fall in love with daily monkey visits, our phenomenal ocean views, and our friendly, full staff. 


Foodies in your family will be in heaven enjoying our private chef’s delicious meals. Your family will experience fine dining and enjoy delicious meals from our gourmet chef. Having your own personal chef allows your entire family to sit back and relax while someone else purchases food and drinks, cooks delicious meals, and cleans. From the freshest seafood to Costa Rican cuisine, or American favorites, your private chef will prepare some of the best dishes everyone will love. 


3 to 6 Months Before

Once you’ve booked your villa and your flights, you can focus on the smaller details of your family vacation. This includes:

  • Making a list of milestones to acknowledge (birthdays, graduations, anniversaries, etc.)
  • Preparing a slideshow, photo album, or video presentation
  • Sending out invitations or reminder announcements
  • Ordering customized souvenirs and mementos
  • Asking about any food allergies or dietary requirements
  • Finalizing plans for activities and entertainment


You might feel overwhelmed by the thought of making all these plans in a foreign country, but our concierge will take care of everything on your list. From a custom menu to a professional photographer to airport transportation, we’ll handle all the details for you.


1 Month to 1 Week Before

Your family reunion vacation is almost here! With all of your plans in place, you’ll only have a few things to take care of during these last few weeks before your trip. This includes:

  • Finalizing attendance
  • Confirming everyone’s flights and arrival times
  • Confirming event details with your hosts
  • Confirming that all assignments/duties have been fulfilled
  • Preparing name tags, prizes, and/or souvenirs
  • Updating your website or Facebook page to keep everyone excited


After this, it’s just a matter of packing your bags and heading for the airport! You might consider sharing a packing checklist with your family members so everyone knows what to bring (and what to leave at home). Most importantly, remember to relax and have a wonderful time once you arrive. All of your hard work will be more than worth it as you and your family enjoy an unforgettable Costa Rica vacation together.


Costa Rica family vacations


Enjoy Your All-Inclusive Family Reunion in Costa Rica

Let’s face it, family vacations are one of the most important things the whole family can do together. If you’re looking for the ultimate vacation rental for your next reunion of family members, Costa Rica ticks all the boxes for your next family vacation. It’s warm, it’s safe, it’s beautiful, and the locals will welcome you with open arms. Did your search for beach house rentals in Costa Rica bring you here? We’re glad you found us. As we discussed above, Vista Hermosa Estate is the ultimate destination for an all-inclusive Costa Rica family vacation. Our estate is one of the most beautiful beach homes in Costa Rica and your entire family is guaranteed to love it! Are you ready to find out more? Click here to check our availability calendar or request a quote for your stay. We look forward to hosting you and helping your family create memories that will last a lifetime.


Vista Hermosa Estate is truly the ideal luxury villa for your next family reunion in Costa Rica to ensure this happens!



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